Gaoc_agm2004.pdf

President Bob Domine called the meeting to order and read the Agenda. Recognition Awards were present by Bob Domine and VP Volunteers Linda Domine to volunteers who made extra efforts in their volunteering to GAOC for the past year. The following volunteers were given certificates of appreciate plus one year of free GAOC membership and an extra volunteer coupon good for one free meet. Shawn Callahan Frank Campbell Martha Carr Bob Domine Linda Domine Bill Farrell Mike Ferguson Andreas Haldi Kevin Haywood Frank Mills Guido Nordmann Daniel Pittman Jay Pittman Laurie Searle Rick Shane Robin Shannonhouse Steve Shannonhouse Charlie Siler Sam Smith George Wood Other Volunteers recognized and awarded a free meet coupon Beth Bradshaw Lee Bradshaw Jeane Campbell David Cossette Liz Curcuru Greg Dunlap Jim Haege Felicia Haywood Marty Lavine Lynn McIntyre Cathy Neher Gary Neher Mark Pittman Ron Sanders Pam Shroyer Marzi Sierzerski Allan Wadsworth Steve Shannonhouse gave a Treasurers Report (attached). There was a small loss from the Convention and GNC2004 due to low attendance. Local event profit so far this year $695, after paying for all new equipment. 30% of all expenses were capital equipment purchases VP REPORTS VP Maps – Sam Smith – We added 12 sq km of maps with the 3 maps at Dukes Creek. Plus we added about 700 acres via a 3rd map at Sweetwater Creek which we will use starting this Fall’s mini Rogaine. Sam will add 1.2 sq km to the Duke’s Creek map this Fall. Sam is still looking for more locations to map. VP Website & Convention Director – Laurie Searle – This year we added a section of the website for GRITS2004 and it will be expanded with Convention/GNC photos. Convention – The turnout was small but the Convention was well received and we had very many Fun-O events, Mapping Clinic, BubbaGoat and many entertainments. Our objective was not to make a lot of money, it was to give back to the orienteering community and we achieved our objective. VP JROTC – Frank Campbell – We had our first successful NJROTC Area Championship last MLK weekend, hosted by Kennesaw Mountain HS NJROTC. This year will be January 29th at Dausett Trails, hosted by Jackson HS NJROTC. 3 schools from GAOC were represented at this year US Interscholastics Championships. We’d like to do another Jr Training Camp this year but we’re having scheduling problems. Frank is doing a photo for the NJROTC which will include Red Top, Pickett’s Mill and Sweetwater and it will be open to club members as well. Several schools from Florida have been coming to our events and now there’s been a resurgence of interest in JROTC orienteering in Florida as a result with help from the Florida Orienteering Club. VP Girl Scouts – Jeane Campbell – Some limited GS contacts have been made, mostly not. The GSUSA Convention is next year and we’ll be working with the USOF GS coordinator on that. VP Adventure Racing – Ron Sanders – We are putting together an instruction sheet for Adv Racers who come to orienteering events so they know how to take advantage of our services. The NOD day had Adv Racing instruction and that was well received. A special orienteering meet for Adventure Racers was held last February and the permanent course as Red Top is being used by Adv Racers to get their feet wet in orienteering. The president of the local Adv Racers club came today and made a commitment to help promote GAOC among Adv Racers. VP Equipment – Bill Farrell – We may need to buy more new equipment. Please keep the equipment in the clubhouse neat and be sure flags are dry and not “tied up” when they are stored in the clubhouse. Meet Directors should replenish consumables when returning kits to the clubhouse. Meet Directors should pick up and return equipment to the clubhouse themselves. VP Volunteers – Linda Domine – Thank you to all the volunteers who helped this year and we are very glad to be able to do the volunteer recognitions we did today. Bob had done a lot of volunteer mentoring this year. Laurie added that both Linda and Bob did a wonderful job of running the A-meet this year. VP Permanent Courses – need a new VP. OFFICER ELECTIONS Martha Carr was nominated, seconded, and elected GAOC President for the 2004-2006 term unanimously. Outgoing President Bob Domine has volunteered to take over the VP Permanent Course position. Frank Campbell reported that we need a 2nd Permanent Course at Red Top. PROPOSALS 1. Sam Smith moved that GAOC purchases a local meet set of controls, punches and other equipment for to be stored by the Pittmans and/or Guido Nordmann for use at meeting in their area (Western SC and Eastern GA). Steve pointed out that this would be under the $1000 limit authorized by him, so Sam withdrew the motion and will work it out with Steve. 2. Robin Shannonhouse brought up the problem of USOF insurance costing more than our club member rate. Steve Shannonhouse made the proposal that the AGM authorize the club officers to set the 2005 dues in January 2005 after the 2005 USOF insurance rate arrives. 3. Bob brought up the question of how we can do membership reminders. Until January, Robin will send out membership renewal reminder postcards as an experiment to see how many renewals we get. Then it will be reevaluated, possibly doing email notifications. 4. Bill Farrell wanted to discuss a variety of topics. Should GAOC move their A- meet? How much will we be doing for the VOC A-meet? We need to pick a date and location for GNC2006. GNC2006 – A-meet & Interscholastics bid. President’s Day weekend 2006. Meet Director – Frank Campbell Course Setter – Andreas Haldi Vetter – Pittmans & Guido Nordmann Registrar – Robin Shannonhouse 5. Bill ran thru the rest of his list and there was general discussion about other things we need to think about for future activities in the club. 6. EP Punching was discussed. We talked about the volunteer responsibilities and cost and postponed consideration for another year. 7. Life membership was discussed and determined to be not a good idea. 8. Ron Sanders talked about GAOC doing an Adventure Race, combining Canoe-O, Bike-O, and a Rogaine. Participants would pay about $150 per team of 3. Ron has discussed an AR using Red Top for the Orienteering portion. He also volunteered to do a handout for AR publicizing GAOC. He also talked about lending controls to AR clubs in return for publicity. We also talk about establishing a loaner kit of controls. Frank Campbell talked about JROTC students doing volunteer work for AR races in Acworth. Ron requested a link from the GAOC website to a list of instructions for AR racers. 9. Liz Curcuru asked about a Jr Training Camp for 2005. Problems with access to the woods at FDR were discussed. Laurie volunteered to be the GAOC Technical Director. Liz and Laurie will coordinate. 10. Bob Domine introduced the new volunteer waiver and coupon system. All local meet volunteers would sign the new waiver and take their free meet coupon, or they could leave it in the binder and redeem it at a future meet. 11. Robin announced that the new GAOC laptop has a new program for local meet results; please have your results volunteers at meet see Robin for training on the program. 12. Bob called for a motion to adjourn and it made, seconded and unanimously approved. Respectfully Submitted, Robin Shannonhouse GAOC Secretary

Source: http://www.gaorienteering.org/Club_Info/GAOC_AGM_2004_Minutes.pdf